The FFJDA extranet is the online platform that centralizes the administrative management of judo clubs affiliated with the federation. Every operation related to licenses, grades, or competition registrations goes through this tool. The connection is made using the email address provided on the license form of the club manager, along with a password that can be reset via email.
Access rights and GDPR compliance on the FFJDA extranet
One point that most connection guides do not detail: the management of authorizations within the club. Since the end of 2024, the GDPR compliance of the extranet has been strengthened. Clubs must now maintain an internal register of authorized persons who can access the data of licensees on the platform.
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Specifically, the club president, the secretary, and the main instructor do not have the same access needs. Before creating accounts or sharing credentials, it is necessary to define who can view what. The extranet allows for the assignment of differentiated roles, and the federation expects this distribution to be documented.
This requirement changes the way the tool is approached. It is no longer just about logging in, but about structuring access so that each leader or instructor only accesses the modules relevant to them. A club that wishes to use the FFJDA judo extranet properly must formalize this organization from the start of the season.
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Management of licenses and grades from the judo extranet
The license entry module is the core of the extranet for clubs. The procedure follows a specific order: creation or renewal of the licensee’s file, affiliation to the club, validation of the medical certificate or health declaration, and then payment of the federation fee.
Online membership and renewal
The online membership form replaces paper files. The club manager enters the licensee’s information (personal details, contact information, practiced discipline), and the system automatically generates the license number. For renewals, the data from the previous season is pre-filled.
Grade tracking is done in a separate module. The main instructor records internal grade promotions (colored belts), while higher grades validated by the departmental committee or the league are updated on the federation side.
Competition registrations and automatic verification
Since autumn 2024, the club extranet is gradually interconnected with the France Judo Event solution, used in certain regional competition circuits. For pilot clubs, this interconnection allows for the automatic verification of the validity of licenses and grades of registered judokas, without the need for re-entry in a second tool.
This link between the extranet and competition management eliminates a frequent source of errors: the registration of a licensee whose renewal is not finalized or whose recorded grade does not correspond to the targeted category.
Social indicators and subsidies via the FFJDA club extranet
Starting from the 2025-2026 season, the FFJDA requires clubs applying for aid from the Judo in the Neighborhoods Plan 2025-2028 to enter social indicators directly on the extranet. This obligation replaces the old paper forms and Excel files sent to the leagues.
The requested data covers several dimensions:
- The audiences welcomed (age groups, proportion of practitioners from priority neighborhoods, practitioners with disabilities)
- The specific time slots dedicated to these audiences and partnerships with educational institutions
- The agreements signed with social center-type structures or neighborhood associations
For a club seeking these subsidies, the entry of these indicators conditions access to funding. An incomplete file on the extranet blocks the application upfront, even before it is reviewed by the departmental committee or the league.
Video tutorials and modules of the FFJDA extranet
The federation provides video tutorials for each module of the extranet. These resources cover initial handling (login, navigation in the interface) and common operations (license entry, payment tracking, viewing licensee lists by category).
The current interface is divided into thematic modules. Each module corresponds to a distinct administrative task:
- License module: creation, renewal, health declaration, federal payment
- Grade module: recording promotions, viewing history by licensee
- Competition module: registration for regional and federal events, tracking results
- Communication module: club promotion tools, access to the logo and website creation platform offered by the federation
The old extranet remains temporarily accessible in parallel, but the federation has announced its imminent discontinuation. Clubs still using the old interface should switch without delay to avoid losing access during the season.
Connection to the judo extranet: password and license email address
The login identifier is the email address registered on the license form. If this address has changed or if the club manager cannot find it, the update must go through the departmental committee or directly via the federation’s contact form.
Password reset is done via email. A reset link is sent to the license email address, which assumes that this address is still active and checked. An outdated license email blocks the entire access chain.
For clubs with multiple leaders, each authorized person must have their own email address linked to their record. Sharing a unique identifier among the president, secretary, and treasurer poses a traceability issue, in addition to being incompatible with the aforementioned GDPR requirements.
The administrative management of a judo club now relies almost entirely on the federal extranet. Clubs that structure their access, keep license email addresses up to date, and enter the required indicators from the start of the season avoid blockages during competition periods or subsidy requests.